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2019 KBA ATTENDEE UPDATE – MAY 26


The KBA is almost here!! These communications are designed to loop everyone in on important topics like attendee check-in, event transportation schedules, ticketing, parking tips, dress recommendations, and much more. If you think you may have missed an update, visit the News page on the KBA website, where we archive these communications and any other updates.

But as always, please feel free to email mary@kybourbon.com with any questions you may have leading up to the best week of Bourbon around!

TICKET TIPS
If you haven’t been to the Kentucky Bourbon Affair before, we’re sure you’re getting excited right about now, and maybe even a little anxious. Don’t be! We’ve found the biggest worry for guests often pertains to making sure all their tickets are in order. If you haven’t yet, we encourage you to use the SquadUP website or app to check your events. Simply “register” on the site (or app) using the email address you used when you purchased your tickets. Make up a password the first time you visit, and your schedule will magically appear. Of course, this access is dependent on us having your name and email address, which is why we’ve been working so hard to get that from everyone. 

Printed tickets are not necessary, but if you did print your tickets right after you purchased them, be sure to check the website schedule page and the transportation grid to see if any of the times or locations have changed. There have been adjustments to a few events and we don’t want you missing any part of your experience!

When in doubt, always ask a KBA staff member or volunteer. Where will you do that? See below…

KBA ATTENDEE CHECK-IN & INFORMATION DESK 
Ideally, we would like all KBA guests to check in with us at some point before their first event.(We love name badges!) Knowing this isn’t practical or possible for everyone, we still want to let you know when we’ll be on hand at the Downtown Louisville Marriott to give out name badges, answer your questions, or just hang out. For the dates and times indicated below, the KBA team will be set up on the lower level of the Marriott hotel just past the Starbucks. We’ll have signs to help you find us. 

KBA Info Desk Schedule

Monday, June 3
5:00 PM - 7:00 PM

Tuesday, June 4
8:00 AM - 1:00 PM
4:30 PM - 7:00 PM

Wednesday, June 5
6:00 AM – Check in for KY Artisan “Rise & Shine”
7:00 AM - 12:00 PM
4:00 PM - 6:30 PM

Thursday, June 6
7:00 AM - 11:30 AM
3:30 PM - 7:00 PM

Friday, June 7
7:00 AM - 1:00 PM
4:00 PM - 7:00 PM

Saturday, June 8
9:30 AM - 11:00 AM
4:00 PM - 6:30 PM

LOUISVILLE CONCIERGE REMINDER
Don’t forget that our host city has provided a Concierge to assist our guests. For personalized assistance with any details of your trip to Louisville, please contact Allison Gotting, Destination Services Manager with Louisville Tourism at AGotting@GoToLouisville.com. Allison can help with restaurants, site-seeing, golf courses, etc.




2019 KBA ATTENDEE UPDATE – MAY 21


The KBA is just a few weeks away!! These communications are designed to loop everyone in on important topics like attendee check-in, event transportation schedules, ticketing, parking tips, dress recommendations, and much more. If you think you may have missed an update, visit the News page on the KBA website, where we archive these communications and any other updates.

But as always, please feel free to email mary@kybourbon.com with any questions you may have leading up to the best week of Bourbon around!

PARKING & TRANSPORTATION
We know you all are eager for the transportation schedule and... it's here! 

KBA Provided Transportation
All KBA event transportation departs from the Downtown Louisville Marriott. This schedule will tell you when buses are being loaded, when they’re departing the hotel, and when you'll be back in Louisville. For some events, using KBA transportation is a requirement. The transportation schedule will indicate this, but you can also check your individual event descriptions online if you don’t remember. 

If you have two events in one day, we know some of these turnarounds are tight - if not downright impossible looking. But do not fear! It's our job to get you where you need to be. We communicate with the bus drivers so we know who's running behind, stagger departure times when multiple buses are headed to a single location, and will handle scheduling conflicts on a case-by-case basis. Please check your tickets (use the SquadUP app!), review the bus schedule, and feel free to contact us at affair@kybourbon.com directly with any issues.

Downtown Parking & Local Transportation
The Marriott offers valet parking and also a self-park garage, but for those who prefer to park elsewhere, here’s a link to a map of parking garages and surface lots in the city. Just click on the layers you want to see, select a structure, and you'll get the details. On this map, the Marriott is located under the "DOWN" in the word DOWNTOWN in the right/middle of the map. We'll also be providing a LYFT code to all KBA attendees to help you get around.

BOTTLE ENGRAVING
We know Kentucky Bourbon Affair attendees love their Bourbon -- and their Bourbon bottles! For that reason, we’ve arranged to have someone at the Downtown Louisville Marriott all week to offer engraving services. Several distilleries provide this at their events but, if not, keep this in mind as an option. The engraver will pick up and drop off from the Marriott every day, and his schedule will be posted at the KBA registration desk in the Marriott. The engraver’s capacity will be limited based on volume, so be sure to check in with us when you arrive if this is something you’re interested in. Cost per bottle for KBA attendees is $30.




2019 KBA ATTENDEE UPDATE – MAY 2


You’ve got a ticket to the KBA... congrats! These weekly communications are designed to loop everyone in on important topics like attendee check-in, event transportation schedules, ticketing, parking tips, dress recommendations, and much more. If you think you may have missed an update, visit the News page on the KBA website, where we archive these communications and any other updates.

But as always, please feel free to email mary@kybourbon.com with any questions you may have leading up to the best week of Bourbon around!

BOURBON & HORSES Y’ALL!
It’s Derby Week in Louisville! If you’re planning on watching the Kentucky Derby on TV this weekend or maybe heading to a Derby party, and find yourself longing for a little more of an authentic experience, then we’ve got something that might interest you. 

We have two KBA events this year that have incorporated Kentucky Bourbon and Kentucky thoroughbreds into their plans. Check out Woodford Reserve and Hartfield & Company for two very different types of experiences -- and different is what the KBA is all about. Woodford is an elegant evening under the stars and Hartfield is a day-long adventure around Bourbon County. If you want to add to your Bourbon Affair journey, we encourage you to check these two out. 

RESPONSIBILITY – DRINK AND FOOD
Been to the Kentucky Bourbon Affair before? Then you know we take responsible consumption and safety very seriously. That’s why we provide transportation to and from all our events, as well as a Lyft code, to help you get around. The full transportation schedule, with bus loading, departure and return times, will be available in a few weeks. The Lyft code is provided the week of the KBA.

But in addition to responsible consumption, it’s also your responsibility to tell us of any food allergies or dietary restrictions prior to attending an event. When you bought your tickets online, you were asked those questions, but if someone else bought your ticket or you transferred a ticket at a later date, we still need to collect that data. The distilleries will do everything to accommodate requests - within reason - but they have to find out in advance. Please email guest name, email address and any allergy/dietary restrictions to mary@kybourbon.com by Tuesday, May 21

LOUISVILLE CONCIERGE
To make our guest experiences even more worry-free, Louisville has provided a Concierge to assist you. For personalized assistance with any details of your trip to Louisville, please contact Allison Gotting, Destination Services Manager with the Louisville Convention & Visitors Bureau at AGotting@GoToLouisville.com. Allison can help with restaurants, site-seeing, golf courses, etc. 




2019 KBA ATTENDEE UPDATE – APRIL 24


We’re less than two months away from the 2019 Kentucky Bourbon Affair! Whether you’re a first-time attendee or have enjoyed the Bourbon Affair in the past, we want to make your experience with us as enjoyable and stress-free as possible. For that reason, we’ll be sending these weekly updates between now and the KBA 2019 kick-off on June 4. If you miss an update, we'll also be adding these to the News section of the KBA website so check back there often.

Of course, you’re always welcome to email mary@kybourbon.com with any questions, but this communication will loop everyone in on important topics like attendee check-in, event transportation schedules, ticketing, parking tips, dress recommendations, and much more. Our first update is on lodging, parking and a Louisville concierge.

Lodging
The Marriott Downtown Louisville is the 2019 KBA host hotel, so attendee check-in, the information desk, and all KBA-provided event transportation will depart from there. The special KBA guest rate is $179++ per night and guaranteed until May 13, however availability is not guaranteed and already very limited early in KBA week. Use this link to access our Marriott room block. If our Marriott block is full for the dates you need, or you prefer another option, we also have a small block of rooms at the nearby Hilton Garden Inn. That rate is $149++ per night and also only guaranteed until May 13. Access the HGI room block here.

Transportation
All KBA tickets include transportation to and from an event. In most cases, utilizing KBA-provided transportation is optional, however there are some instances where it is required. Most of the distilleries noted that in their event description. The transportation schedule will be published on the website in the coming weeks and also shared via email.

Parking
The Marriott offers valet parking and also a self-park garage, but for those who prefer to park elsewhere, here’s a link to a map of parking garages and surface lots in the city. Just click on the layers you want to see, select a structure, and you'll get the details. On this map, the Marriott is located under the "DOWN" in the word DOWNTOWN in the right/middle of the map.

Louisville Concierge
Lastly, Louisville is thrilled to be hosting the Kentucky Bourbon Affair and has provided a Concierge to assist our guests. For personalized assistance with any details of your trip to Louisville, please contact Allison Gotting, Destination Services Manager with the Louisville Convention & Visitors Bureau at AGotting@GoToLouisville.com. Allison can help with restaurants, site-seeing, golf courses, etc.

Contact Us

The Kentucky Bourbon Affair™ is operated by the Kentucky Distillers’ Association, which promotes, protects and elevates Kentucky’s signature Bourbon and distilled spirits industry.

Call or email

Organizers - Phone

(502) 875-9351

Organizers - Email

affair@kybourbon.com

Ticketing / Website Support

(866) 577-3722

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Additional Questions?

Click on the FAQ button for help with general questions about the event.

FAQ